Hariclea, operating as My Hart Gallery (“I”, “me”, “my”), is committed to protecting your privacy. This policy explains how I collect and use your personal data when you use my website, https://myhartgallery.com, and when you contact me regarding artwork enquiries.
1. Information I Collect I may collect and process the following data you provide voluntarily:
Enquiry Data: Your name, email address, phone number, and the contents of your message when you use my contact or enquiry forms.
Transaction Data: If a sale proceeds, I will collect necessary data to complete the transaction, such as billing/shipping address and payment details (processed directly by your bank; I do not store card information).
Correspondence Data: Copies of our email correspondence.
Technical Data: Anonymous data about your visit (e.g., IP address, browser type) via cookies to analyse site performance. This data does not personally identify you.
2. How I Use Your Information I use your information solely for legitimate business interests:
To respond to your enquiry about artwork or services.
To communicate with you throughout the process of a potential sale.
To administer and fulfil a sale agreement, including arranging delivery.
To maintain my own business records (e.g., for tax purposes).
With your explicit prior consent, to add you to my mailing list for occasional updates about new work, exhibitions, or events. You can unsubscribe at any time.
3. Legal Basis for Processing
Performance of a Contract: Processing your data is necessary to respond to your enquiry and, if you decide to purchase, to fulfil our sale agreement.
Legitimate Interests: It is in my legitimate interest as a sole trader to use your data to operate my business, respond to enquiries, and maintain client records.
Consent: I will only send you marketing communications if you have explicitly agreed to receive them.
4. Data Sharing & Third Parties I will never sell or rent your personal data. I only share data with trusted third-party service providers essential for my business operations:
Email & Website Provider: My website host and email service (e.g., Gmail, my web hosting company) to facilitate communication.
Shipping Couriers: To generate shipping labels and arrange delivery if a sale occurs. These providers have access only to the data necessary to perform their limited functions and are obligated to protect your data.
5. Data Retention I will retain your personal data only for as long as necessary:
Enquiries: If no sale results, I will typically delete your data within 24 months.
Sales Records: I am required to retain financial and transaction data (e.g., invoices) for 6 years from the end of the relevant tax year for HMRC purposes.
Mailing List: I will retain your contact details for marketing purposes until you unsubscribe.
6. Your Rights Under UK data protection law (UK GDPR), you have rights including:
Access: To request a copy of your personal data I hold.
Correction: To request correction of inaccurate data.
Erasure: To request deletion of your data (subject to my legal obligations).
Objection: To object to my processing based on legitimate interests.
Withdrawal of Consent: To withdraw marketing consent at any time. To exercise any right, please contact me at support@myhartgallery.com.
7. Cookies My site uses basic cookies for functionality and analytics. You can set your browser to refuse cookies, but this may affect site functionality.
8. Changes to This Policy I may update this policy occasionally. The latest version will always be posted on this page with the updated date.
9. Contact Me For any questions about this Privacy Policy or your data: Data Controller: Hariclea (My Hart Gallery) Email:support@myhartgallery.com
